Tag: Reviewers & Reviews Management

How do I add contacts to my conference/event?

To add a contact, go to Contacts.

Click on Add New Contact on top right.

Choose a User type from the left section.

User type is used to determine the contact type and display the fields accordingly viz. Contact, Attendee, Author, Reviewer, Staff.

After choosing the user type, enter the details for the contact.

If you want to make this contact a speaker or a moderator, make this contact as an attendee first, and then save it. After the page reloads,
click on Make Speaker button to create this attendee as either a speaker or a
moderator. Technically, a speaker is an attendee so that’s why we made
it mandatory to make contact an attendee before he/she could be made
into a speaker/moderator.

The username and password you set for this contact will be emailed to him/her once you click on Send credentials button on top. Before clicking on the button, make sure you have saved the data.

What are different usertypes and how do I use them?

There’re four main usertypes:


User-types

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Administrators – Create unlimited staff users and let them manage the platform with their own login credentials. Access control is yet not enabled. We’re on it.

Contacts – Contacts are what you add from your dashboard or people who register using the registration form. Contacts user types also get a dashboard to log in on the website, submit abstracts etc but they’re not attendees and do not display in the attendee list. How to let register people as attendees? See below.

Attendees – Attendees are people who buy tickets. You can also make contacts as attendees manually by going to their profile and clicking on Make attendee button. Attendees user types are displayed in the attendee list on the website.

Reviewers – Reviewers are people who register as reviewers (to review abstracts and papers) from the website. Currently, reviewers cannot be made as attendees. In case, they’re also attending the event, then they have to register as contact and then an admin can make them as attendee by going to their profiles, or, they can buy the tickets, if you have any, and become attendees.

Sub-types

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Moderators – Moderators are sub-type of attendee usertype. To make someone a moderator, you need to make him/her an attendee first, if he/she is not already an attendee, and then click on Make Moderator button in the profile.

Speakers – Speakers are sub-type of attendee usertype. To make someone aspeaker , you need to make him/her an attendee first, if he/she is not
already an attendee, and then click on Make Speaker button in the
profile.

How to display user type in notification emails?

Let’s say, you are registering reviewers and want to notify them that they have been registered as reviewer.

To display reviewers that they have been registered
as ‘Reviewer’ on your conference site, use this shortcode wherever you
want to display it: {user_type}


For example, to
display this message “Hi, you have been made a Reviewer for the CNEG
conference”, you need to add usertype shortcode like this: “Hi, you have
been made a {user_type} for the CNEG conference”.

This will display the usertype for which this user has been registered. Please ignore the apostrophe.

What can I do as a Reviewer?

As a Reviewer, you can:

 

Review abstracts assigned to you.

Rate abstracts.

Leave remarks for the abstract author and co-authors.

View the abstract author and co-authors (Conference admin has the option to prevent reviewers from viewing the abstract details).

Purchase event tickets and manage your invoices.

Add program sessions to your personal schedule.

Check-in to sessions.

Update your profile details including profile photo and links to your social website pages.

 

Steps for Reviewers to Submit Reviews:

Go to the conference website to log in to the dashboard using your email address and password. Make sure you have set your password using the password reset link sent to your email or reset your password by clicking on the “Reset Password” button on the login page.

 

Click on “My dashboard” to go to your dashboard. Then click on “Assigned abstracts” button to view the abstracts that have been assigned to you.

 

 

From the list of abstracts, click on an abstract title to go to the review submission form.

 

 

After entering your score for various questions and your comments, click on “Submit your review” button to submit the review.

 

 

To edit a review, click on the abstract title from the list.

How do I submit an abstract? (All steps)

  1. To submit an abstract, go to the event website and click on Register button to register yourself and log in to the dashboard. If already registered, click on login button on the top right to log in to the dashboard.
  2. In the dashboard, you will see a button called My Abstracts. Click on it. Then, click on Submit Abstract button.
  3. Read the “Guidelines for Authors” and ensure that your submission follows these guidelines
  4. Choose the format that you would prefer to present your paper in. Oral, Poster presentation or any other type that is available.
  5. Enter abstract Title, abstract summary and keywords into the relevant textboxes
  6. Choose the topic that you would like to submit your paper to. You may only choose one.
  7. Add your abstract summary. There’s a word limit on how many words you can add in your abstract summary. Adhere to that, please.
  8. Add in the details of the authors. We ask for the author details in this step so that submissions remain anonymous in the reviewing stage. Do not include author details in your paper upload.

  • You have the option to include your co-authors in your abstract. You also  have the option to prevent your co-authors from editing your abstract.
  • Your paper has now been successfully submitted for reviewing.
  • If you do not wish to submit right away, you can click Save for later and then log back in any time in future to complete your submission. Make sure you submit your abstract before the last date of abstract submission.