Automated email notifications are sent out when user or admin performs the associated action.
Admin can create custom email notifications that can be triggered on specific activity being performed.
For example, if you want to be notified when a user selects “Yes” for a question, you can create a custom email notification, select the form and the question which when answered would trigger the form. Everytime, a user submits the form and answered that question, the concerned admin would receive the notification.
Here’re three scenarios in which you would be unable to add a specific co-author to your submission:
Scenario 1: If an abstract is assigned to a reviewer, then this reviewer can not be added as co-author in the same abstract.
Scenario 2: If organization check is enabled, then the reviewer of the same organization as one of the co-authors of the abstract, can not be added as a co-author.
Scenario 3: If the co-author has already been included in maximum number of submissions that is allowed by the organizers, submitter would not be able to that co-author on additional abstracts.
For letting potential speakers being able to submit abstracts, update their information and submit final papers, here’s the workflow:
Interested authors would go to Create account page to create an account.
Click on Login to log in to their dashboard using the login credentials for their newly created account.
Go to My abstracts and click on Submit abstract to submit the abstract
The abstract would then be assigned by the system itself (if enabled) or by a track chair to the respective reviewers
Once reviewers have reviewed the abstract, track chairs can accept or reject the abstract
If abstract status is changed to accepted, the system would assign the speaker role to the presenting author of this abstract (this option can be disabled to manually assign the speaker role to accepted authors)
Speaker is automatically notified through email by the system about their abstract’s acceptance and the new speaker role attributed to them
The newly accepted speaker can now log in to the dashboard to update their profile for fields related to the speaker role (the speaker role fields start displaying once the speaker role is assigned to this contact)
Speaker can update the profile until the deadline (can be set from under Contacts > Settings)
If you have a multi-tier abstract submission process, you can also make speakers submit their final papers by creating a new submission type to be displayed only to accepted speakers
For more details on the speakers’ management workflow, please see the following tutorial:
Every attendee has a dashboard which he/she can access by logging in on your event website. When they register or purchase a ticket, the system sends them an email with login credentials to log in to the website and access their details.
In their dashboard, they can edit their registration details, submit abstracts, print and download invoices, enable their public profile, manage their event schedule, submit reviews for assigned abstracts (only available to reviewers) and more.
Attendee dashboard
Update profile page
My Abstracts page – list abstracts that are submitted by the author and the Submit abstract button to submit new abstracts
Tickets & Invoices page – lists orders placed by the attendee for purchasing tickets and merchandises
My Schedule page – list sessions attendee has added to her personal schedule along with CE credits, if any.
To-Dos page – shows tasks details that are assigned to this attendee
Assigned abstracts page – displayed only to reviewers and lists abstracts that have been assigned to the logged-in reviewer
To allow speakers to submit their papers, you need to enable the Abstracts & Reviews (enable the abstract & peer reviews app under Power Ups if not already enabled). Once enabled, a speaker can register as an attendee on the event website, login to the dashboard and click on My Abstracts. In My Abstracts, speaker has to click on Submit Abstract and fill the fields as required. Speaker has the option to either save it and submit later or submit right away. Once submitted, speaker has the option to edit the abstract (that option can be disabled by the event admin).
The event admin would assign the submitted abstract to a reviewer or multiple reviewers to review the abstract. The reviewers will receive notifications about the new assignment and can then log in to their dashboard and review the abstract. Reviewers can rate the abstract submitted and leave remarks. The event admin sees an average rating of the abstract based on all the ratings submitted from the assigned reviewers for that abstract. The event admin has the sole right to either accept the abstract or reject it or send for a re-review.
Once the abstract is accepted, a notification is sent to the speaker of the same. Later, event admin can create a session for the accepted abstract and associated speaker/s using Program Builder.
To keep track of the multiple groups that attend your event, go to Segmentation under Reports (Enable Reports under Power Ups if you have not already done so), create a new segment, choose a contact type viz. attendees, speakers, authors, reviewers etc., choose the associated fields with which you would separate the groups, and Save.
For example, to create a list of a group of attendees who are female and are from New York, you would need to select the usertype attendees, then select female filter from the Gender field, select New York filter in the State and Country field, and then save. After saving the segment, go to the list displaying all the segments, click on View Segment and you shall see a list of all attendees who are female and from NY.
