To let authors choose topics, you need to create topics first. Go to your administration platform, go to Topics under Abstracts & Reviews and add some topics.
When submitting an abstract, an author can add co-authors.
Abstracts are submitted via your profile dashboard.
Log in, go to your profile, and look for “My Abstracts” in the menu on the left. Click the green “Submit Abstract” button and complete the submission form.
Abstracts can be assigned to reviewers using any of these four methods mentioned below:
Simply enable automated assignment to let system assign abstracts to reviewers automatically. Go to this tutorial to see how to enable automated assignment.
Note: Automated assignment does not work for panels due to the fact that the abstract per reviewer limit is dynamic and can be set to different number for each system.
In systems where the number of abstracts in a panel that is allowed for submission is set higher than the abstract per reviewer limit set in automated assignment settings, the system would simply not be able to assign all abstracts of the panel to the reviewer.
Go to Manage/Assign abstracts, select abstracts in the list, then click on Assign Reviewers. This would list all the reviewers in the system. Simply select the reviewers to whom you want to assign the selected abstracts and then click on Save.
Go to an abstract, click on Reviewers & Reviews tab and select the reviewer to whom you want to assign this abstract. You have the option to display all reviewers in your system or only the reviewers who have similar topics as the abstract.
Go to abstracts & Reviews > Import abstracts, click on Update abstracts tab. Download the sample file, open it in your computer and follow the steps below:
- Go to Import Abstracts > Update Abstracts
- Download the sample CSV file (includes all submitted/draft abstracts)
- Open the downloaded file and scroll to the last column “Assign Reviewers”
- Enter the email addresses of reviewers (separated by comma without space) to whom you want to assign the abstracts
- Save the file in CSV format and re-import it into the system in chunks of 300 abstracts per import.
- Repeat the process for the next 300 abstracts.
Go to Contacts > Reviewers in the backend, click on Filters, select topic from the Abstract Topics dropdown to filter reviewers according to their choice of topics.
Go to Contacts > Reviewers in backend, click on a Reviewer’s name to go its detailed information, and under Reviews tab, you can see all the abstracts which are assigned to the reviewer.