To submit an abstract, go to the event website and click on Register button to register yourself and log in to the dashboard. If already registered, click on login button on the top right to log in to the dashboard.
In the dashboard, you will see a button called My Abstracts. Click on it. Then, click on Submit Abstract button.
Read the “Guidelines for Authors” and ensure that your submission follows these guidelines
Choose the format that you would prefer to present your paper in. Oral, Poster presentation or any other type that is available.
Enter abstract Title, abstract summary and keywords into the relevant textboxes
Choose the topic that you would like to submit your paper to. You may only choose one.
Add your abstract summary. There’s a word limit on how many words you can add in your abstract summary. Adhere to that, please.
Add in the details of the authors. We ask for the author details in this step so that submissions remain anonymous in the reviewing stage. Do not include author details in your paper upload.
You have the option to include your co-authors in your abstract. You also have the option to prevent your co-authors from editing your abstract.
Your paper has now been successfully submitted for reviewing.
If you do not wish to submit right away, you can click Save for later and then log back in any time in future to complete your submission. Make sure you submit your abstract before the last date of abstract submission.
To let authors choose topics, you need to create topics first. Go to your administration platform, go to Topics under Abstracts & Reviews and add some topics.
Go to Contacts > Reviewers in backend, click on a Reviewer’s name to go its detailed information, and under Reviews tab, you can see all the abstracts which are assigned to the reviewer.
You can create multiple questions with different data types.
Go to Form builder, choose Review submission form from the drop down, and create your desired fields. You can create Rating fields for eg., Originality, and let reviewers rate on a scale of 1 to 10.
Admin can create multiple rating questions. In the admin dashboard, the overall rating from that reviewer will be displayed for the abstract.
Admin can also assign an abstract to multiple reviewers. For more on how to create these questions and other fields, see our video tutorials.
Abstracts can be assigned to reviewers using any of these four methods mentioned below:
Method 1
Simply enable automated assignment to let system assign abstracts to reviewers automatically. Go to this tutorial to see how to enable automated assignment.
Note: Automated assignment does not work for panels due to the fact that the abstract per reviewer limit is dynamic and can be set to different number for each system.
In systems where the number of abstracts in a panel that is allowed for submission is set higher than the abstract per reviewer limit set in automated assignment settings, the system would simply not be able to assign all abstracts of the panel to the reviewer.
Method 2
Go to Manage/Assign abstracts, select abstracts in the list, then click on Assign Reviewers. This would list all the reviewers in the system. Simply select the reviewers to whom you want to assign the selected abstracts and then click on Save.
Method 3
Go to an abstract, click on Reviewers & Reviews tab and select the reviewer to whom you want to assign this abstract. You have the option to display all reviewers in your system or only the reviewers who have similar topics as the abstract.
Method 4
Go to abstracts & Reviews > Import abstracts, click on Update abstracts tab. Download the sample file, open it in your computer and follow the steps below:
Go to Import Abstracts > Update Abstracts
Download the sample CSV file (includes all submitted/draft abstracts)
Open the downloaded file and scroll to the last column “Assign Reviewers”
Enter the email addresses of reviewers (separated by comma without space) to whom you want to assign the abstracts
Save the file in CSV format and re-import it into the system in chunks of 300 abstracts per import.
Repeat the process for the next 300 abstracts.
Once each import is completed, the reviewers would be notified about the newly assigned abstracts.
Please make sure to not remove any existing column or add any extra column in the import file.
